Job Description

Executive Assistant Fully Onsite | Competitive Pay | Professional Services Environment We’re seeking a sharp, proactive Executive Assistant to support senior leadership within a fast-paced, client-focused organization. This role is perfect for someone who loves being the go-to person—coordinating schedules, managing priorities, and keeping operations running smoothly. What You’ll Do Act as the main point of contact for executives, team members, clients, and external partners Manage calendars, coordinate meetings, book travel, and handle day-to-day scheduling needs Ensure accurate and timely flow of information across teams Assist with incoming requests from clients, attorneys, board members, and other partners Prepare and process invoices, expenses, and administrative documents Organize, file, and maintain electronic records and project documentation Update and maintain client/prospect information in internal systems Handle incoming calls, share information, take messages, or route as needed Assist with drafting, reviewing, and maintaining contracts and other detailed documents Record meeting notes, prepare minutes, and support distribution of required communications Help with general office operations and supply coordination Create and refresh PowerPoint presentations and executive materials Support research projects and special initiatives as needed What We’re Looking For 5+ years of executive support, administrative, or paralegal/analytical experience Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint) Excellent communication skills—both written and verbal Highly organized with exceptional attention to detail Able to manage multiple priorities with accuracy and professionalism Discreet, reliable, and comfortable handling sensitive information Polished, professional demeanor when interacting with clients and internal teams Self-motivated, adaptable, and comfortable working in a fast-moving environment BULLKW4457 #MON

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